Formatting Tips for Writers – Chapter Breaks


Word formatting 4

I wear a ridiculous number of hats. [More metaphorically than in actuality, because I love my hair. I kinda treat it as living art.] One feather in one of those symbolic caps is this: I’m MS Certified in Word & Excel. Like, a certificate and everything.

Often, I see questions tossed out on Twitter: HELP! Does anyone know how to [insert formatting issue here]??? Also, when I CP, I find really strange formatting things going on and I’m all like: ZOMG this is a pain in the ass how do you even deal with this madness ahhhh let me help you please please I beg you no really I don’t mind please.

So, I figured, why not share a bit of the knowledge hinted at by that little certificate? Thus, as long as you loverly readers are interested & gaining golden info, I’m gonna do a series of  Formatting Tips for Writers.

I use MS Word 2010. If you have a different version, or your toolbars are set up differently, feel free to comment below or hit me up on Twitter [@LucasMight] and I’ll gladly walk you through how to format with your specific setup.

Today: Inserting chapter breaks [with a delicious, free-of-charge side-dish of Chapter Navigation]. And if you already have a manuscript, you can easily go back in and apply these steps retroactively.

Step 1 – Choose a Heading Style: When you begin each chapter, select a Heading Style. [I choose Heading 1, then change the color to black.] Type your chapter title. Once you hit enter, the style will automatically revert to your default font style.

Word formatting 3

Step 2 – Insert a Chapter Break: Type your awesome words. After the last sentence of the chapter, hold down [Ctrl] as you hit [Enter]. This will insert a Page Break so your new chapter begins at the top of it’s own page. Even after you revise, add or remove words, it will forever stay where it should.

Step 3 – Use the Navigation Pane: Let’s fast forward. You have chapters with perfect page breaks. By using the Header Style, you also have another tool at your disposal. On the VIEW tab at the top, click the Navigation Pane checkbox. A list of chapters appears as a left-hand sidebar. This makes hunting down and navigating your chapters during revision/editing so fantastically easy. If you ever want it out of the way, simply uncheck the box.

Word formatting 2

There are a ton of tips and topics I’ve seen other cry for help on, or that make my drafting, revising, CP’ing, etc so much easier. The functions are there, and I’d love to put that damn certificate to good use by passing the wisdom on.

Do you have formatting questions?
Word issues that give you headaches & keep you from actually writing?
Things that MUST have an easier way to accomplish?

Let me know via comments or Twitter. MS Certified Lucas at your service.
:: tips hat ::

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